Office computer policies you need to remember
- E-mail and Internet use are for business purposes only.
- Only State Attorney owned programs may be installed on State Attorney computers and laptops.
- Computers must be logged off and turned off whenever you leave the building for long periods of time.
- Computers must be locked or logged off when you are away from your desk for an extended length of time.
- Turn off computers and printers when a thunderstorm approaches.
- Cover computers and printers at night.
- Digital photos must be viewed by an attorney before printing. Only the photos that will be used in preparation and prosecution of the case can be printed.
- Only State Attorney personnel or volunteers are permitted to use State Attorney computer equipment unless authorized by the State Attorney, Chief of Operations, Executive Director or Director of Technology Systems.
- The IT Division requires 48 hour notice, if possible, to move any computer equipment.
- No games are to be installed or played on any State Attorney PC or laptop.
- Only the State Attorney wallpaper or seal are to be used on any desktop State Attorney computer.
- The use of external instant messaging thru the internet is forbidden. Only the use of Groupwise Instant Messaging is permitted for internal employees.
- State Attorney computers and laptops are to be used to conduct State business only. Storing of personal photos, music, etc on the local hard drives or network drives is forbidden.
Access to Network
- Each employee of the state attorney, Eighteenth Judicial Circuit is assigned a username/ID and password to gain access to the State Attorney computer network. These passwords are confidential.
- Employees will not share their password with any other person.
- It will be the user’s responsibility to have their password changed immediately if they know or suspect that it has been disclosed to anyone.
- If you have a password for access to an outside agency’s database, you will adhere to all of their security guidelines. Passwords are confidential.
- Copying software for which the State Attorney, Eighteenth Judicial Circuit, has been licensed to use, is a violation of national and international copyright laws.
- Only software licensed to the State Attorney, Eighteenth Judicial Circuit, may be installed and used on a State Attorney owned computer.
Hardware and Software Maintenance
- Employees will not attempt, or let anyone else attempt, to repair or perform maintenance (except external cleaning) on computer hardware unless they are a State Attorney computer division employee (i.e. Peter Wolf, Sandra Wolf, Ken Lauridsen, Lynn Johnson and Roy Sanderfur) or an outside contractor authorized by a State Attorney computer division employee.
- Under no circumstances will an employee attempt, or let anyone else attempt, to modify or repair a software program which is malfunctioning, unless they are a State Attorney computer division employee or an outside contractor authorized by a State Attorney computer division employee.
Personal Digital Assistant (PDA) Policy
- No games are permitted to be played or installed on a State Attorney owned PDA.
- Downloading or beaming of additional applications to a State Attorney PDA must be reported to the ITS Division.
- No obscene, pornographic, off-color or offensive material including jokes or any material considered inappropriate for an office environment will be stored on a State Attorney owned PDA.
- If requested, PDA’s must be turned in immediately to ITS for audit of approved applications.
- If you experience any problems with any kind of digital evidence, it must be reported to ITS through the Help Desk for evaluation, before it is reported to the submitting law enforcement agency.